An online board meeting is a video conference that has remote attendees. The goal of the virtual meeting is to make it more accessible for those who are unable to attend in person due to personal obligations, health issues or time restrictions.
The ability to take part remotely can have a number advantages, including cutting down on travel expenses and reducing lost time due to scheduling conflicts. However, there are important differences between an in-person and virtual meeting that may influence the effectiveness of the discussion.
It can click now be difficult to pick up on visual cues like body language and face expressions when you’re not in the same room with other participants. This can lead to a decrease in engagement in an online meeting, particularly when board directors are unfamiliar with the technology or have difficulty using it.
One solution is to use a whiteboard-like feature in the boardroom software to encourage participants to contribute and collaborate. Another option is to record the meeting so that board members who cannot attend the meeting can read the minutes afterward. Recordings are also helpful to share with new board members.
Before the meeting begins it is crucial to run through the technology. This will ensure that everyone is able to be heard and seen clearly. Checking for things like updates to software on computers and camera quality as well as microphone settings can help prevent any issues that might arise during the meeting. Asking each participant to muffle themselves when they are not talking can help reduce background noises and distractions.
